Never Miss a Task Again: Smarter Scheduling with VisiCase

Staff in disability services, aged care, mental health, and allied health constantly handle care plans, strict compliance requirements, unpredictable shift changes, and daily client needs. A persistent challenge stands out: vital details and actions are too often managed on paper or maintained in external spreadsheets.

Relying on whiteboards, clipboards, and sticky notes increases the risk of errors, missed actions, and weak audit trails – especially across multiple shifts and when staff take leave. Moving away from these outdated methods is now easier than ever with digital care management solutions like VisiCase.

How do Scheduled Tasks Redefine Daily Operations?

Scheduled Tasks in VisiCase enable advanced planning for any recurring action – whether it’s medication checks, hygiene routines, equipment maintenance, or facility upkeep. Tasks can be linked to participants, SIL houses, facilities, or specific locations, ensuring that care and operations are never dependent on one person. This system integrates seamlessly with costed rosters to ensure work is distributed efficiently and remains on track despite last-minute changes or staff absences.

Application Across Service Sectors

• Disability & Aged Care

• Personal care routines: e.g., toileting, scheduled meals, bathing
• Medication reminders and checks
• Logging sleep and meal patterns
• Manual handling tasks with embedded safety instructions

• Mental Health
  • Emotional well-being check-ins
  • Therapy session reminders
  • Scheduled self-regulation breaks based on behaviour plans
• Allied Health

• Routine physio exercise reminders
• Nutritional monitoring for dietary care plans
• Alerts for therapist note uploads

• Facility & SIL House Maintenance
  • Rotating garbage and conducting cleaning checks
  • Recording fridge temperature logs
  • Stocking continence aids and other consumables

Five Key Advantages of Scheduled Tasks in Care Management Solutions

1. No More Missed Tasks
   • Tasks are always visible to whoever is scheduled, eliminating issues common with manual systems.
2. Continuity Across Staff and Shifts
   • Task assignments are linked to clients and places, not specific people. If someone is absent, tasks automatically appear for the next rostered person.
3. Elimination of Manual Records
   • Digital scheduling replaces error-prone paper charts, whiteboards, and scattered Excel sheets.
4. Real-Time Overview
   • Managers gain instant insight into upcoming tasks, outstanding actions, and completion rates.
5. Audit-Ready Compliance
   • All task completions are logged with notes, easing the burden of audits and supporting NDIS, Aged Care Standards, and other regulatory requirements.

Typical Frustrations Solved by the Scheduled Task Feature

• “No one told me I was supposed to do that.”
• “It wasn’t written in the book.”
• “I didn’t get the handover.”
• “That staff member is off – and no one followed up.”
• “We don’t have records to prove that was done.”

Scheduled tasks in care management solutions address these frustrations and bring peace of mind. With automated, costed rosters, staff always know what needs to be done and who’s responsible, reducing errors, omissions, and confusion.

Explore how Scheduled Tasks can improve your service delivery, compliance, and efficiency. Contact VisiCase to learn more or arrange a demonstration configured for your needs across disability, aged care, mental health, or allied health.

Experience a smarter, seamless way to manage care and facility operations – with less paper, fewer headaches, and greater accountability.